ChairEngine runs six AI agents alongside Open Dental, Dentrix, and your existing PMS — handling new-patient intake, insurance & pre-auth, hygiene recall, family communications, billing, and the morning huddle. Your dentists handle dentistry. Your front desk stops drowning.
Eight Aetna sedation pre-auths still pending. Forty-seven recall lapses past six months. The Patel family's three kids triple-booked but only one confirmed. The hygienist is out Friday. ChairEngine ran all of this overnight and queued the five things only the dentist can decide.
2 new family inquiries from a pediatrician referral. Forms sent. Parent ID + insurance OCR'd. First-visit slots offered inside the family's preferred window.
28 patients auto-verified for tomorrow. 4 with secondary coverage flagged for COB. 8 sedation pre-auths still pending Aetna — escalated to the morning huddle.
47 lapsed families scored on reactivation probability + summer-block fit. Top 11 reach-outs drafted personally for Dr. Kim's morning review.
42 appointment reminders sent across SMS, email, and parent-preferred channel. 36 confirmed before midnight. Patel family triple-booking on the queue for personal follow-up.
$1,840 in family copays auto-collected on stored cards. $6,200 in EOBs from Delta + Cigna + TX Medicaid posted. Reconciled with QuickBooks. One family routed to empathy tier.
5 items only Dr. Kim can decide. 184 routine actions auto-approved. Estimated 3.2 hours of chair time saved today — before the first patient sits down.
The product is real and clickable. Pick the one that matches your practice — solo pediatric or multi-location DSO. Sidebar nav, modal details, approve/open buttons, toast actions all work. This is exactly the UI your team will use.
Sunrise Dental Group · Marcus Reilly, COO. Cross-location Owner Queue, lab case tracking, provider credentialing, payer-mix optimization. Teal multi-location aesthetic.
We didn't theorize this. We built two complete clickable products — one for an 18-location DSO, one for a solo pediatric practice — to prove the architecture transfers across the dental market. Both linked above.
Each agent owns a slice of practice workflow. None of them sign treatment plans, prescribe sedation, or touch the chair. That's still you. They just clear the path so your dentists handle dentistry.
Onboards new patients: digital forms, parent ID + insurance OCR, prior x-rays from previous office, anxiety screening, social story pre-visit. Sibling families auto-grouped under one parent of record.
Real-time eligibility, sedation pre-auth (the pediatric bottleneck), Medicaid recertification, EOB posting. Handles COB when kids are on both parents' plans. Birthday-rule logic baked in.
Tracks 6-month prophy, predicts which lapsed families will return, and finds the right season to send (summer block, school break). Coordinates sibling timing inside one family.
Reminders, anxiety prep (social stories, video tours), post-visit “No Cavity Club” moments, review requests, sibling family group texts. Knows which parent opens which channel.
Family copay collection, sibling discount auto-apply, sliding-scale tiers for Medicaid + private mix, payment plans calibrated to household income. Reconciles to QuickBooks nightly.
The wedge. Aggregates the other five into one ranked Morning Huddle (or Owner Queue, for DSOs). 8-minute scan that replaces 90 minutes of pre-clinic chaos. The one screen your dentist or COO actually opens.
Your practice has its own pattern of repetitive work — a specific payer that's particularly painful, a referral protocol your hygiene team keeps redoing, a Medicaid recert flow that's eating your front desk. Tell us what you'd hand to a $35/hr admin if you could. We build it as a custom agent on the same platform.
Rip-and-replace is why dental software sales cycles are nine months. Ours are nine days. ChairEngine reads your existing PMS, your insurance feeds, your front-desk inbox — and drafts the next action. The dentist still signs.
Treatment plans, sedation calls, behavior protocols, complex cases — judgment lives with the dentist. Period.
Sits between your existing PMS, payers, and patients. Drafts the response, queues the decision, captures the audit trail.
Bi-directional sync with your PMS. Read x-rays via DICOM. Post EOBs back to the ledger. Two-way write-back, not just read.
Archy and Curve replaced your PMS. Weave and NexHealth bolted on messaging. None of them act. ChairEngine is the only product where six agents draft the next action and surface the one decision you have to make.
| ChairEngine | Archy / Curve | Weave / NexHealth | DIY (Open Dental + Excel) | |
|---|---|---|---|---|
| Six agents draft the next action | ✓ All six, day 1 | — Dashboards only | ~ Sends, doesn't decide | — Manual |
| Sedation pre-auth tracker (pediatric) | ✓ Built in | — | — | — Spreadsheet |
| Family-grouped records + sibling discount | ✓ Native | ~ Per-patient | — | — Manual |
| Cross-location Owner Queue (DSO) | ✓ One ranked feed | ~ Reports per loc | — | — 18 spreadsheets |
| Medicaid sliding-scale + recert assistance | ✓ Empathy tier | — | — | — |
| Audit trail (HIPAA + OSHA N2O + DEA) | ✓ Day-1 | ~ HIPAA only | ~ HIPAA only | — You build it |
| Sits beside your PMS (no rip-and-replace) | ✓ Day-1 integration | — Replaces it | ✓ | n/a |
| Time-to-value | 9 days | 6–9 months | 2–3 months | Forever |
Every dental practice runs different — payer mix, PMS quirks, staffing, recall flow. We don't quote on a website. One-time setup fee covers PMS integration, payer onboarding, agent training on your real data. Then a monthly subscription scaled to the practice.
Why no numbers on the website? Because we'd be wrong half the time. The first 30-minute demo answers it honestly.
Dental ops is regulated three ways at once — HIPAA, OSHA, state board. Every agent action is loggable, reproducible, and reviewable. Built for the practices that actually get audited.
BAA signed before pilot. All PHI encrypted at rest + in transit. Per-patient access log.
Automatic scavenging log + monthly compliance report for any practice running nitrous.
Controlled-substance log + renewal alerts for sedation and oral surgery practices.
Type II attestation by Q4. Today: enterprise SSO, IP allowlist, per-action audit trail.
No. ChairEngine is a “plus-one” — it sits beside your PMS and reads/writes via bi-directional sync. Open Dental, Dentrix Ascend, CareStack, and Eaglesoft are supported day-1. We're not asking you to migrate. Migrations are why dental software sales cycles are nine months long.
Never. The agents draft, queue, and surface. The dentist signs every clinical document. Every controlled-substance order goes through the licensed practitioner. That's what the Morning Huddle exists for — judgment stays with you. Period.
Audit-grade from day 1. Every agent action is logged with timestamp, input data, output data, and the human approver. We sign a BAA before pilot. OSHA N2O scavenging logs are automatic. DEA renewal alerts built in. Built for the practices that actually get audited.
9 days for solo, 21 days for multi-location. Day 1: connect PMS + payer + comms. Day 3-5: first three agents (Intake, Insurance, Recall) running shadow. Day 7-9: Morning Huddle live. Founder-led onboarding for the first 10 clinics.
Archy and Curve replace your PMS — 6-9 month migration. Weave and NexHealth bolt on messaging — they send, they don't decide. ChairEngine is the only product where six agents draft the next action: pre-auth submission, recall script, family-coordination text, billing nudge. Then we surface the five things only you can decide. Dashboards aren't enough anymore.
Yes. Pediatric is in the bones of the product. Sedation pre-auth (the biggest pediatric bottleneck). Sibling family scheduling (58% of pediatric families have 2+ kids). Behavior management protocols (social stories, quiet rooms, NCC delight moments). Medicaid recertification empathy tier. We built a complete pediatric mock before we wrote the first line of production code.
They stop drowning. ChairEngine doesn't replace people — it replaces the 90-minute pre-clinic scramble. Capacity gained per practice: roughly 1–2 FTEs of admin work. Most of our practices reinvest that into actual patient experience: longer welcomes, post-op calls, the things that drive referrals.
Founder-led. Team of four founding partners spanning Stanford, ex-NVIDIA, ex-Microsoft, and ex-SAP/Gartner. Same six-agent architecture is already live for immigration law at matterengine.ai — ChairEngine is the second vertical, not the first product.
We'll look at your real workflow — Open Dental or Dentrix, your payer mix, your recall pipeline, your front-desk pain. By the end of the call you'll know if ChairEngine actually fits. No slide deck. Founder-led.